Stop chasing contractors for documents
MySubTracker automates W9 and insurance certificate collection, tracks expirations, and helps you stay compliant — so you can focus on your business.
Replace the manual grind
Managing contractor compliance without the right tools is painful. Here's what changes.
- Emailing contractors individually to collect W9s
- Spreadsheets to track insurance expiration dates
- Manually following up when documents expire
- Scrambling to find documents during audits
- Request documents, add details, and send — easier than email with tracking
- Live compliance dashboard showing current, expiring soon, and expired documents
- Automated notifications with customizable schedules so you do not miss expirations
- All documents searchable in one secure place
Everything you need to stay compliant
Purpose-built for businesses that work with contractors and subcontractors.
Automated Collection
Send document requests to any contractor in seconds. They get a secure link to upload directly — no login required.
Expiration Tracking
Set expiration dates for all your documents. See exactly what's current, expiring soon, or already expired at a glance.
Smart Reminders
Contractors are automatically notified before documents expire. Set your preferred reminder schedule — no more chasing or manual follow-up.
Centralized Storage
All W9s and insurance certificates in one searchable, secure location. Pull up any document instantly for audits or tax season.
See your contractors at a glance
The dashboard gives you complete visibility into document status and upcoming renewals.
Up and running in minutes
No complex setup. Add your contractors, send requests, and let the system do the work.
Add Contractors
Import your list or add contractors one by one with just their name and email.
Request Documents
Request a document, add details, and send directly to contractors. No account needed.
Track Expirations
The dashboard shows exactly what's current, expiring, and overdue.
Stay Compliant
Get alerted before documents expire. You control when to request new documents from contractors.
Easy document requests
Request documents, add any details you need, and send directly from the dashboard. Contractors receive a one-time secure link. You get notified instantly when they upload.
- No contractor account needed
- Secure, time-limited upload links
- Bulk request to multiple contractors
Desktop
Mobile
Real teams, real compliance
Construction companies, staffing agencies, and contractors across the country trust MySubTracker to automate their compliance workflows. Stop spending hours on paperwork and focus on what matters — running your business.
Used by teams managing hundreds of contractors
Reduces compliance burden by 80% on average
Enterprise-grade security for all plans
Built for teams managing contractors
If your business relies on subcontractors, freelancers, or vendors — MySubTracker keeps you compliant.
Construction & Property
Track insurance certificates and W9s for every subcontractor on every job site. Never start work with a lapsed certificate.
Staffing & HR
Keep contractor onboarding paperwork organized and up to date across your entire workforce.
Finance & Accounting
Have all W9s organized and accessible at tax time. No more scrambling in January.
Ready to automate your compliance?
Join teams that have eliminated the manual work of contractor document management.